Enrolment Notification


Read the Terms and Conditions of Enrolment carefully before signing this declaration.

I have read and accept the Terms and Conditions of Enrolment.

I understand that if material information is withheld or information provided by me is subsequently found to be false or inaccurate, my enrolment may be cancelled.

I understand that completing this enrolment form does not guarantee a place on the programme until I receive an acceptance letter from Te Wānanga o Aotearoa confirming that I have met the eligibility criteria.


Office use only Application Acceptance Section

Kaiako Interviewer Section

Programme Name:
Preferred class time:
Kaiako name:


Evidence attached (Academic Records/Record of Learning)
Yes / No

Checklist attached where compulsory

Delivery Site Administration Section

Internal programme code:
Site Administrator’s name:



For Level 1 & 2

Complete this section only for Level 1 & 2 (excluding TARM and ESOL) programmes:

 Tauira aware of Level 1 & 2 eligibility

 Qualifications on NZQF checked

 Other programme options discussed



Take 2 Enrolment Section

MOE code:
Student Registry Administrator’s name:

Start Date:
Finish Date:
Student ID number:

Student Registry Unit Head Office Use Only Enrolment Verified and Checked in Take2

Student Registry Officer’s signature:



Compulsory Interview Checklist to be completed with Kaiako and kept in rohe tauira file

Tauira Name:
Student ID No (if known):


The kaiako will ensure that the applicant is fully informed of the following:

 The Kaupapa of Te Wānanga o Aotearoa
 Enrolment Terms and Conditions

Programme Information

 Programme overview, content & resources

 Contains TWoA units and/or NZQA units

 Refer to programme specific entry requirements (pre-test, vetting) if applicable

 Pathways into other study / employment

 Programme start and end dates

 Hours of learning per week (Self-directed and Directed learning hours)

 Noho marae/off-site activities

 Expectations & attendance requirements

 Fees payment (if applicable)

 Recognition of Prior Learning (RPL), Cross Credit (CC) and Credit Transfer (CT) (Fees apply)

 Use of Literacy and Numeracy Assessment Tool for level 1-3 programmes (and some level 4)

 Advise applicant of when confirmation of enrolment will occur


 Evidence of identity including legal name, DOB, citizenship / residency

 Enrolment in one full-time programme per year (excluding Mahi Toa, Papa Whairawa, Papa Ako, Papa Kupu)

 Applicant to check eligibility with StudyLink

 Applicant to advise Work and Income of study (benefits may be affected)

Youth Guarantee and Level One & Two (except ESOL & TARM)

 No other NZQF qualifications at level 2 or above

15 to 18 years - refer to Rangatahi Enrolment Procedures

 Under 16 MoE Exemption required

 Under 18 on fee paying programme needs Parental Consent Form

 Under 16 years (refer Guidelines)

Why do you want to do this programme?




What are your future goals (employment, community contribution, whānau)?




Please write what programme pathways were discussed.




Applicant to complete

I understand that all programmes are subject to confirmation of availability.

I understand the information presented to me.

I have received the Terms and Conditions of Enrolment.

Applicant’s Signature:



Office use only
Kaiako to complete

Name of TWoA kaimahi who met with the applicant:





Referral may be to another kaiako or RAC (see notes below)


Declaration of relationship to applicant:

 No relationship

 Yes I have a relationship

If yes, please complete the “Kaiako - Tauira Declaration of Relationship form.

Kaiako Name:




 Referred to Student Support Advisor

Any additional comments:



1. Where kaiako is not available, another kaimahi can be authorised to undertake the tauira interview process.

2015 Terms and Conditions of Enrolment (All students must receive the following information)


To qualify as a domestic student, and to be entitled to the Government tuition subsidy, you must be a citizen of New Zealand (including students from the Cook Islands, Tokelau, or Niue who have New Zealand citizenship) or a permanent resident of New Zealand or a citizen or permanent resident of Australia residing in New Zealand. You must provide evidence of citizenshipor permanent residency and to do so you must produce one of the following:

  • a birth certificate with place of birth stated as New Zealand, Cook Islands, Tokelau, or Niue
  • a New Zealand or Australian passport
  • a statement of Whakapapa, including date of birth, counter
  • signed by a kaumatua for NZ Māori (if not registered at birth or over 60 years of age)
  • a certificate of citizenship or letter of confirmation
  • an overseas passport with permanent residence visa
  • an active NSI
  • an assertion through DIA identify verification (RealMe®).

If you have supplied a National Student Index number on this enrolment form, and your NSI status is Active, it is considered that you are the legitimate owner of the claimed identity.

You can bring the original documentation to the enrolment desk, alternatively please provide a certified copy. This means a photocopy of your original document, signed as being a true and accurate copy by a Justice of the Peace (JP), Barrister or Solicitor, Notary Public, Court Registrar or Deputy Registrar, Member of Parliament, Land Transport New Zealand, Public Trust, or local authority employee designated for this purpose. When a learner is in a remote community and unable to access a person listed in the Oaths and Declarations Act, a member of theNew Zealand Police, school principal, minister of religion, or general practitioner is acceptable.

Please note that your name, date of birth and residency as entered on this enrolment will be included in the National Student Index, and will be used in an Authorised Information Matching programme with the New Zealand Birth Register. For further information please see: http://nsi.education.govt.nz/home.aspx

Under 18 years of age

If you are under 18 years old and enrolling on a fee paying programme, please complete a parental consent form. It is available from the rohe Student Registry Office or at www.twoa.ac.nz/student-support

Eligibility for student loans and allowances

It is your responsibility to check if you will be entitled to loans and allowances through StudyLink.

Please check your eligibility with StudyLink before completing the enrolment form. You can visit their website at http://www.studylink.govt.nz/ for more information.


The course fee list is available on the website or from Student Registry and you will need to read these to establish if fees apply to the course you intend to enrol in. By signing this enrolment form you agree to pay all fees (if applicable) as they are due, and to meet late fees and collection charges associated with debt recovery. The policy on fees, withdrawals and refunds is also available on the website or from Student Registry.

Academic records and certificates will be issued to you once all fees have been paid in full or any outstanding books or any other materials owned by Te Wānanga o Aotearoa have been returned.


To be eligible for a refund you will need to meet the following criteria:

Date withdrawal receivedfor all modes of delivery Refund of fees paid Effect on academic record
Before the cut-off date 100% No results entered on academic record
After the cut-off date No refund and liable for outstanding fees Results will be entered on academic record and NZQA units recorded


The following are the cut-off dates and deadlines for the processing of early withdrawals:

Number of programme weeks(regardless of the mode of delivery) Cut-off dates for Early Withdrawals
For 36-40 week programmes(regardless of mode of delivery 20 working days after the start date
For 18-20 week programmes(except noho) 10 working days after the start date
For 18-24 week programmes(regardless of mode of delivery 15 working days after the start date


You agree to abide by the regulations and policies of Te Wānanga o Aotearoa. Please go to: http://www.twoa.ac.nz/student-support for the Tikanga Ako (Academic Regulations).


In signing this enrolment form, you understand that you may be approached in the future to participate in relevant TWoA-related research and have the right to refuse to participate if approached.


Privacy – TWoA collects and stores information from this form to:

  • Manage the business of TWoA.
  • Comply with the requirements of the Education Act 1989 and other legislation relating to maintenance of records and accountability for public funding.
  • Supply information to government agencies and other organisations as set out below.

In signing this enrolment form you authorise such disclosure on the understanding that TWoA will observe the conditions governing the release of information, as set out in the Privacy Act 1993, the Education Act 1989 and other relevant legislation. You may see any information held about you and amend any errors in that information. To do so, contact a Student Registry Administrator.

Supply of Information to Government and Other Organisations

TWoA supplies data collected on this form to government agencies, including:

  • The Ministry of Education.
  • The New Zealand Qualifications Authority.
  • The Tertiary Education Commission.
  • The Ministry of Social Development (in relation to student loans and allowances) and Inland Revenue (student loans).
  • Immigration New Zealand and the Ministry of Business, Innovation and Employment (for those who are not New Zealand citizens or permanent residents).
  • Agencies who support particular students through scholarships, payments of fees or other awards (if you are a recipient of one of these awards).

Your personal details (name, date of birth, and residency) as entered on this form will be included in the National Student Index, if not already registered, and may be used in an authorised information matching programme with the New Zealand Birth Register.

The government agencies above may supply data collected on this form to Statistics New Zealand for the purposes of integrating data with data collected by other government agencies, subject to the provisions of the Statistics Act 1975. Integrated data is used for the production of official statistics, to inform policy advice to government and for research purposes.

In handling data supplied by you on this form, the government agencies are required to comply with the provisions of the Privacy Act 1993.

When required by law, TWoA releases information to government agencies such as the New Zealand Police, Department of Justice, Ministry of Social Development, and the Accident Compensation Corporation (ACC).

Information collected on this form may be supplied to other education organisations for the purpose of verifying academic records.